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Board Forum
This forum has been set up for board members only.
Board Position Responsibilities & Terms
The team votes every November, to elect "new" or "returning" board members to serve for the next swim year. In December the "old" and "newly elected" board members meet to discuss what was accomplished in the previous year, and what goals to focus on for the year to come.
Below is a brief description of each board position's responsibility:
President
- Presides at board meetings
- Officiates at DSST functions
- Prepares agenda for meetings (with secretary)
- Has signature authority on team checking account
- Represents DSST at IGLA and USMS meetings / functions
- Represents DSST at community/charity functions
- Provides leadership, supervision, and assistance for other board members as they lead their task areas
Captain
- Supervises and assists all athletics programs.
- With the President & Head Coach procures practice facilities for the team
- Attends board meetings
Secretary
- Maintains team charter and bylaws, recording changes and history
- With President, prepares an agenda for each board meeting
- Attend board meetings and record minutes
- Assists board in matters of organization and process
- Maintains on-line team calendar.
Treasurer
- Maintains team checking account
- Under the supervision of the President, shall prepare a budget for the next year.
- Collects money as necessary
- Sends delinquent letters as necessary
- Makes all deposits and issue all expense checks (without check signing authority)
- Checks post office box weekly for bills/deliveries
- Maintains an up-to-date membership list
- Supervises and assists the Membership Director with all membership programs
- Attends board meetings and presents monthly financial reports
Social
- Plans and coordinates social events for the team
- Establishs one annual party/banquet for the team (awards, etc.)
- Maintains list of individual birthdays/anniversaries (get from Membership)
- Plans and coordinates our Pride participation, including the Parade and the Booth
- Establishs as many task areas as necessary on an as-needed basis to accomplish this
- Serve on Athletes-in-Motion committee to represent our interests and get accurate information
- Attends board meetings
Uniforms
- Selects the "DSST logo" for the year
- Coordinates the purchase and sale of DSST swim suits, caps, shirts, and any other equipment
- Attends board meetings
Membership
- Presents monthly report at board meetings
- Maintains team membership status in IGLA and US Masters
- Coordinates individual USMS memberships for members
- Plans recruitment activities
- Makes follow-up phone calls to prospects and first-time visitors
- Greets and answers questions for visitors to practice
- Works with Activities Director and Coaches to introduce new members to the team
- Supervises and assists all Membership Committee Chairs
- Ensure that all Membership Committee activities are performed
Meets
Fundraising
- Plans fundraising projects, setting financial goals for each
- Coordinates cooperative fundraising projects with other organizations
- Maintains list of contacts in other organizations and businesses in the community
- Attends board meetings
Publicity
- Promotes the team to the general public and encourages swimmers to join
- Attends board meetings
Web Master
- Maintains and updates web site
- Maintains and updates email server
- Attends board meetings
- Coordinates all meets and encourages members to participate in meets
- Attends board meetings
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